Request for Bids (RFB) for suitably qualified consultants to Facilitate the holistic zonation of the natural resources
Request for Bids (RFB) for suitably qualified consultants to Facilitate the holistic zonation of the natural resources
In our project Entitled “Community based Natural resources management and governance in Nyamagabe and Nyaruguru Districts in Southern Rwanda” Introduction Bids are invited from consultant who wish to be considered for selection as the service provider of below services for BIOCOOR.
This RFB document deals with:
Section1: Project introduction
Section 2:Confidentiality
Section 3: Profile of BIOCOOR
Section 4: Scope of services required
Section 5: Content and format of bids
Section 6: General Terms and Conditions
Section 7: Conflict of Interest
Section 8:Safeguarding Section
9: Contract Type and Period
Section 10: Intellectual Property Section
11: Termination of ContractSection
12: Evaluation of bids Section
13: Submission of bids Project intoriduction From January 2023, with the support of Trocaire, under Irish Aid Funds, Partners are implementing Integrated Programme of Strengthening Community Resilience and Empowerment – UBUDASA in three districts of Nyaruguru, Nyamagabe and Rulindo.
The Programme is focusing on the following two components:Natural resources management which is aiming at supporting poor and marginalized people, especially women and youth, to have sustainable lives including diversification of food sources and economic well-being;Women’s empowerment in decision making aiming at helping women and older adolescent girls to experience increased safety, psychosocial wellbeing, and meaningful participation and leadership.
In the context of Nyaruguru district, nine partners are implementing this Programme in Busanze and Nyabimata sectors.
Those Partners are Caritas Gikongoro, DUTERIMBERE NGO, and Rwanda Women network, CEJP-CDJP, ARCT RUHUKA, HAGURUKA, RCCDN, RDO and BIOCOOR.
Confidentiality BIOCOOR will treat the content of all bids as strictly confidential and information provided in the bids will be used solely for the purpose of deciding on the award of a contract as described in this document.Profile of BIOCOORThe organization has started in 2012 as a social enterprise called BIOCOOP and recently in June 2020 has shifted to a local NGO current BIOCOOR but keeping the same focus.
Its mission is to build a nation that is environmentally and socio-economically stable through its resources and skills.
BIOCOOR has been created mainly by young people dedicated to act and to advocate for biodiversity conservation, ecotourism promotion, community health, environmental management, and climate change mitigation and adaptation.
The BIOCOOR headquarters is in Huye district of the Southern Province of Rwanda.
The organization geographical focus is five districts near the Nyungwe National Park.
It integrates conservation projects and sustainable economic development for the communities surrounding Nyungwe National Park.
Scope of services requiredBIOCOOR, under the financial support of Irish Aid andTrocaire, intends to hire a competent company/Consultant that will facilitate the holistic zonation of the natural reosurces in Nyamagabe and Nyaruguru specifically in the sectors of MBAZI and KIBUMBWE in Nymagabe and BUSANZE and NYABIMATA in Nyaruguru District Methodology The consultant is expected topropose a detailed methodology in the proposal.
However, it is anticipated that the written document will be easier to understand. The consultant will map the high risk zones in terms of climate change and disaster risk and will propose the way of restoring the degraded areas and the species that can be suitable in rehabilitation process.
After assessing the maps done by the local communities, and after visiting the sites, the Consultant will use GIS and Remote Sensing tp provide other maps that will be assessed during the monitoring and evaluation.
The people vioning maps will be considered and the project will perform towards satisfying the commuties’ needs.
Roles and ResponsibilitiesBIOCOOR will be responsible for: Providing guidance to the consultant and stakeholders throughout the training and supplying the needed equipment and beehives.
Provide the training plan or plan show to the consultantPay on timeProvide the technical adviceThe external consultant will be expected to: The consultant shall provide a detailed work plan indicating how they will carry out the zonation exercice.
The plan should also indicate the number of crews and resources (tools and equipment) to be deployed in order to complete the exercise with the set timelines.
The consultant shall be required to submit the daily report. The report shall cover things such as the amount of data collected during the course of the day, challenges encountered as well as how much is due to the consultant for the work done.Preparation of a financial proposal detailing total costs for the exercise.
The cost must be per point basis which should be inclusive of all other expenses.
The financial proposal must also include all applicable taxes, duties and levies.Content and Format of bids submittedConsultants should enclose the following documents with their proposals: Letter of interest addressed to the Executive Director of BIOCOOR.
Technical proposal that will provide the following:Description of the consultancy company, proving the good understanding of these TOR, experience of the consulting company in apiculture, agroecology, animal production, biodiversity management and restoration, sustainable agriculture and natural resources management.
Detailed methodology and time plan for all proposed activities.CVs of the team members including 2 senior experts who will take the lead during implementation.Contact details of 3 references to facilitate reference checks.
Any fake references will result in immediate disqualification;andAt least 2 certificates of good completion of services for similar work with local NGOs, international organizations, donor organizations or government agencies.
Financial proposal with detailed unit costs and total cost for each planned activity and related logistics in RWF and clearly indicating VAT cost.
VAT registration certificate issued by RRA and Company registration certificate from RDB should be presented.General Terms and Conditions of this RFBBIOCOOR does not bind itself to accept the lowest priced bids.
BIOCOOR does not guarantee exclusivity and reserves the right to engage other companies for the same services (if required) during the term of the contract.
BIOCOOR shall be free to:To accept the whole, or part only, of any bid.To accept none of the proposals tendered.
To republish this Request for Bids.
In the event of not accepting any of the bid submissions received on foot of this RFB, BIOCOOR shall be free to make such arrangements as it considers necessary in relation to the provision of theservices.
BIOCOOR will not be liable for any costs or expenses incurred in the preparation of a bid;The Contract shall be considered as a contract made in Rwanda, according to Rwandalawand subject to the exclusive jurisdiction of the Rwandacourts.Conflicts of interestAny conflicts of interest involving an applicant must be fully disclosed to BIOCOOR.
Failure to disclose a conflict may disqualify an applicant or invalidate an award of the contract.
Applicants are required to declare any current or past work which might reasonably be considered to represent a conflict of interest.
It will be for BIOCOOR to decide if a material conflict of interest exists and applicants in doubt in this regard should seek the advice of BIOCOOR. Safeguarding BIOCOOR is committed to safeguarding Programme participants from any form of exploitation or abuse as a result of our programmes or activities.
Anyone working for or on behalf of BIOCOOR must share this commitment. BIOCOOR’s Position Statement on Exploitation and Abuse and BIOCOOR’s Child Safeguarding Policy Summary document outline expectations in this regard, including a Code of Conduct.
All consultants, representatives and volunteers of BIOCOOR will be expected to sign these documents along with a Declaration Form and a Self-Declaration Form.
Contract Type and PeriodThe consultancy contract is a fixed term consultancy contract and will commence at a specific date to be determined by the Management Team (MT), and at the end of this date the Consultant is expected to have submitted the final versions of all maps and reports.Intellectual Property Any concept, guidelines or other material developed during the contract will be considered the property of BIOCOOR and may be used by BIOCOOR at any time.
Termination of ContractBIOCOOR reserves the right to terminate the contract at any stage on payment of reasonable and agreed costs accrued to the date of termination.
The contract may be terminated by either party on giving appropriate written notice.
If at any stage during the contract, the goods / services delivered by the consultant is found to be unsatisfactory, the contract may be terminated by BIOCOOR.
In the event of such a termination, the consultant will only be entitled to receive payment in relation to the acceptable goods / services rendered at that time.
Evaluation of BidsThe successful Consultant(s) will be the one who, in the opinion of BIOCOOR, submits the most economically advantageous proposal applying the following award criteria:
Understanding of the Terms of Reference.
Proposed methodology and planning of the assignment.Experience of training/producing the cooking stoves for similar programmes; A sample of other related cooking stoves done previously Relevant qualification and experience of 2 senior consultants proposed for this assignment with a clear dedicated consultant assigned to lead engagement with BIOCOOR;Overall quality of the proposal.
Rwanda Revenue Authority (RRA) and RDB company registration and applying of electronic billing machine (EBM) while issuing invoices; andThe work plan must clearly outline which individual will actively lead and deliver the assignment. The senior consultant/ team leader will be responsible for the successful and timely delivery of the assignment.
The financial proposal should be inclusive of tax and in quoted in Rwanda Francs (RWF) clearly indicating the cost per day. Demonstrable experience and Value for Money (VFM) will be key considerations in evaluating proposals submitted.
Any payments to be made under this contract will be in RWF.
During the Bids evaluation period, clarification may be sought in writing from prospective consultants. Responses to requests for clarification may not materially change any elements of the bids submitted.
No unsolicited communications from prospective consultants to BIOCOOR team or partners will be accepted or entertained during or before thebid’s evaluation period. Any such unsolicited communication will result in disqualification of bids.
A shortlist of those who have submitted bids will be drawn up by the Procurement Committee and a certain number of those who have submitted bids may be invited to make a final presentation of their bids.
Submission of BidsYour proposal clearly marked: “Community based Natural resources management and governance in Nyamagabe and Nyaruguru Districts in Southern Rwanda.”.
Should be submitted ONLY through email on determinedyouthbiocoor@gmail.com. Copy :angeish07@gmail.com
Any queries relating to this Request for Bids should be directed by e-mail to determinedyouthbiocoor@gmail.com.
The financial proposal should be inclusive of tax and quoted in Rwandan Francs (RWF) clearly indicating the services in the subject heading.
Only suitably qualified consulting firms/ will be contacted for further engagement.
The deadline for the receipt of bids is August 14th, 2023Dr IMANISHIMWE Ange,
PhD Country Executive Director for BIOCOOR
The time for publishing is August 2nd, 2023.
